Updated on 21th of May, 2018
Please, read this policy carefully to understand how oikos collects, stores, and uses your personal data.
Sharing Information between oikos and oikos Local Chapters
oikos might share your personal data with oikos local chapters, if these chapters host oikos regional, international or annual events or in connection with their activities related to oikos vision and mission.
We might receive your personal data from oikos local chapters, if you are part of our local group. This data is used to provide updates about oikos community, invite you to our international events and maintain information on our network members.
Disclosure of Personal Data
At oikos, we will never sell or rent, nor will we share your personal data with third parties unless we have your explicit permission, or are required to disclose the information in the following circumstances:
- when we are required to do so by law
- to protect the security or confidentiality of the data
Access to Personal Data
You have the right to access your personal data. You may request at any time a copy of the information we have on you by sending an e-mail to firstname.lastname@example.org. You may also request to update or delete your data from our database (Please, note that any request is a subject for individual consideration, and we might not be able to delete your data if we are required to keep it by law). Any such request is processed free of charge. We will do our best to reply to your email within seven working days.
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level.
You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some third party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org
Please, note that choosing to disable cookies may hinder your use of certain functions on our website.
Necessary cookies – these cookies are required for you to be able to use some important features on our website and assists with the running and security of the website.
Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible.
Analytics cookies – these cookies are used to track the use and performance of our website and services to help us make improvements.
session cookies – these cookies store information in the form of a session identification that does not personally identify the user. These cookies allow users to be recognized within a website so any page changes, item or data selection you do is remembered from page to page. The session cookies are deleted once you leave the oikos website.
Our website may contain links to other sites that may use cookie technology. We do not have access to or control over these cookies.
We use Google Analytics to measure traffic on our website. We use this tool to perform web analytics on the oikos website and gather statistical information on our users. Google analytics anonymizes IPs while tracking and supports user opt-out. For more information on this, visit this page.
The anonymous statistical data processed by Google Analytics provides information on traffic mediums, device type, session duration, time spent on each page, bounce rate, user location etc. The data is available for different time frames, the longest being 3 years. The data does not personally identify any of our users.
On our website you have an opportunity to subscribe to our oikos newsletter. The newsletter is sent to you once a month with information on oikos activities and developments in our community. To subscribe to our newsletter, you need to provide the following personal data: First name, Last name, Email address, and Country.
To receive our newsletter, you should provide a valid email address. We use your first name to provide a personalized newsletter. We use information on your country to learn about our geographic coverage. We do not and will not collect any other data. The data thereby collected is used solely for the purpose of receiving the oikos newsletter. You may cancel your subscription anytime. The option is guaranteed each time you receive our newsletter. You can find the unsubscription button at the end of the newsletter.
The personal data is securely stored on our Salesforce database.
We use third party provider Vertical Response to compose and send the oikos newsletter. Vertical Response and its built in analytics tool process our subscribers’ data to provide us with the information on user engagement and top performing links. We might track your newsletter engagement as well. The information is exclusively used by oikos to align our newsletter content to the interests of the subscribers.
Donations and Payments on our Website
On our webpage we use webforms to register or select participants for our annual events, activities and webinars. These webforms are powered by Podio, Google forms or Airtable. The data collected is stored on our Podio Workspace, G Suite Account or Airtable account.
The webforms ask you as a prospective participant to provide personal data, as well as details on your professional and academic experience, if it is necessary for the evaluation.
We might also ask you to provide information on your gender, place of residence, level of education. These information is used to ensure diversity among our participants.
Optional questions might include information on dietary restrictions or special requirements. These information is solely used to provide best possible experience to our participants.
In certain cases we might ask specific questions to evaluate participants critical thinking and analytical skills.
The data thereby collected is solely used to evaluate, select and communicate with participants.
By submitting your application to us, you consent to the terms of this Policy.
Photography and Videography
We may collect your photographs and you might appear on our videos if you take part in one of our events, activities or webinars. Our chapters might also provide your photographs if you participated in one of their events or activities.
Emails, Postal and In-person Submissions
We may collect information provided by you through emails or postal correspondence. We might also gather information when you provide us with your business card or give oral consent to use your personal data for further communications with you or for any other predetermined reason.
Other Data Collection Activities
We might collect your information when processing is necessary for the purposes of the legitimate interests pursued by oikos and only when your fundamental rights and freedoms do not override such interests.
We might gather your personal data from publicly available sources if we have legitimate reason (as manifested through your professional commitments and/or interests) to believe that you would be interested in:
- Learning about oikos and connecting to our organization
- Attending one of our events as a speaker or panelist
- Donate to our cause or otherwise support oikos in pursuing its mission
Buttons and Widgets connecting to our Social Media Accounts
Clicking those buttons or widgets that transfers you to our social media accounts may share IP address with the relevant social media platform. Data transmitted is stored by these social media platforms. On these platforms we are registered as another user, therefore the privacy policies as well as the terms and conditions of those platforms are pertinent.
Information we communicate about
You might receive information on the following topics:
- Updates on oikos community though our newsletter
- Notifications and/or invitations to our events
- Request to donate, contribute or otherwise support our work
International Data Transfers
Our other third party providers, such as SalesForce, Podio and Google may also transfer or store your data outside Switzerland and the EEA countries, however in each case protection of your personal data is guaranteed by these providers. Please, refer to the next section of the Policy to learn more about security measures in place within these third party providers.
We use reasonable precautions to protect your Personal Data, to store and use it securely.
Our website has a secure SSL certificate. The SSL Certificates are small data files that digitally bind a cryptographic key to an organization’s details. When installed on a web server, it activates the padlock and the https protocol and allows secure connections from a web server to a browser.
Our G Suite account is covered by Google’s G Suite security policy and protected by their state-of-the-art security technology. To learn more about how Google protects your data, please review their Google Cloud Security and Compliance Whitepaper.
We use Podio based on their commitment to and prior account on security. Podio uses HTTPS Encryption on all data between the Podio service and the client web browser, connections between servers are made using encrypted secure tunnels. To learn more about Security standards at Podio, review their Podio Security Whitepaper.
SalesForce abides high security standards. It has certified some of its services under the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. Learn more about their commitment to data security here.
No security measure is perfect and the transmission of information via the internet is not completely secure. We will do our best to protect your personal data, but any transmission is at your own risk.